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Let's take a look at five great features
of Word 97 you probably never knew were there.
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technofile
Al Fasoldt's reviews and
commentaries, continuously available online since
1983
The hidden power of Microsoft Word, Part 1
March 28, 1999
By Al Fasoldt
Copyright ©1999, The Syracuse
Newspapers
If you're serious about word
processing, you probably use Microsoft Word. It's the
standard high-quality word-processing program for Windows
PCs.
Then how come nobody ever told you about
all the hidden power that Word has? If half the world drove
Hondas, you bet there'd be Honda driving tips in
newspapers and magazines. Yet tips on Word are geek
specialties, practically unknown to the public.
Let's change all that. Let's
take a look at five great features of Word 97 you probably
never knew were there.
- An automatic spelling fixer.
I'm not talking about an automatic
spell checker. I'm not referring to the squiggly red
line that Word sticks under something that's spelled
wrong. Anybody can see that. (If you can see it, it's
not a hidden feature, right?) I'm talking about
AutoCorrect.
AutoCorrect watches how you type. If it
spots something you are typing wrong, it fixes it, on the
spot. Word 97 comes with a bunch of AutoCorrect entries
already set up, and you can add your own. Let's say
you always type "in the garden" in a messed-up
way, like this: "int he gardn." Just type it
wrong, select it and open the Tools menu. Choose
AutoCorrect and add the right spelling. Do that for any
number of entries.
- Buttons that do what you want.
I know people who used Microsoft Word
for years without ever discovering the next trick. Want
to make your own toolbar buttons? Just click the right
mouse button in a blank spot where the toolbars are.
Choose Customize, then choose Commands when you see the
small window. Nothing you ever learned will prepare you
for the next part of this trick: While that window is
open, you can use your mouse button to drag any of the
commands onto any of the toolbars at the top of the main
Word window. Just drag them out and drop them down. Try
it.
- A view that gets rid of all the pointless stuff.
See the View menu? Click it and choose
Full Screen. I'll bet you never knew that option was
there. If you have a small monitor, Full Screen is almost
a lifesaver. I say "almost" because you
don't get the FULL lifesaving benefits of Word until
you combine Full Screen with the next trick.
- Make things BIG so you can see them better.
I love this one. I use it all the time.
Open the View menu and click Zoom. Rock my socks,
grandma, look what Santa just brought in -- a way to make
all the type readable! You can also change the Zoom
settings from the top of Word, in the toolbar area,
unless you (or one of your kids) turned off that
function.
- Stop the madness! Make the Word window the size and
shape YOU want.
Your basic clue to the problem here is
the name of the operating system -- Windows. Word runs
inside a window, and you know from looking at houses and
apartment buildings and factories that windows come in
all shapes and sizes. Guess what? So does the window Word
uses! Run Word, click on the bottom right corner of the
window and drag it. Make the window any size you want.
Now click on the top of the window (what I call the menu
bar) and drag the entire window in any direction. Put it
where it looks good. Now exit Word and run it again.
Kaboom! It opens up just the way you want it.
That's it for the first five
tips. I'll tell you five more -- plus a bonus tip --
next week.
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